When requesting a meeting with your member of Congress, you may use the template provided by the APS Government Affairs team. Copy and paste the template into your email, fill it out with your relevant information, and then send it. You may need to follow up within three to seven days if you do not receive a response.
Template
TO: [Scheduling email or meeting request form]
SUBJECT: Constituent Meeting Request: Federal Science Funding
Dear [Scheduler name, if available],
I hope this email finds you well.
I’m reaching out to request a 30 minute [in-person or Zoom] meeting [at office location] with [elected official's name] or a relevant member of your staff. My name is [your name] and I am [introduce yourself]. I’d like to discuss how funding cuts to federal science agencies will impact students, scientists, and entrepreneurs within my community.
Federal science funding is the engine that creates jobs, invests millions of dollars in local communities, and drives American innovation, keeping our state competitive on the global stage.
I would be grateful for the opportunity to speak with you about how passing these cuts would harm [your state].
Do you have availability on [dates and times] for a 30-minute meeting [reiterate in-person or virtual location]?
Thank you for considering this request. I hope to hear from you soon.
Kind regards,
[Your name]
Prepare with more resources for congressional meetings
Be a voice for science and advance the needs of the scientific community by meeting and communicating with your elected officials. APS provides training resources, data sheets, and other tips and advice to help you effectively advocate for science.
Find congressional meeting resources